General

Description

Function

Debtors:

Report received on account as negative

This allows a report to be received on account that has a negative balance.

Email settings:

Admin email address

The user will enter the default email address for administration notifications.

SMTP email server

The SMTP email server settings will be enter to allow emails from Procure.net to be sent through the SMTP server.

General:

Enable min/max notification

This enables minimum and maximum notification for stock levels.

Financial trade analysis

Support request numbers are auto assigned

This flag is set when a user contract has been set-up and all calls that are logged with the support centre or IT Department will be auto assigned by that department. It is a method of tracking support functions within a very large organization.

Format text to proper case

When this flag is set, all the upper and lower case words will be changed accordingly. This means that if the user does not use upper case (caps lock) the program will correct it.

Goods receive voucher:

Gratis receipts affects average cost

As the flag setting suggests, all free stock item deliveries will affect the average price of the stock items. This will result in a lower cost price for the stock item.

Prompt for back orders

This settings enables a notification for back orders.

Allow duplicate invoice numbers

If enable then duplicate invoice numbers will be able to be used in Grv's

Prompt for labels

A prompt for labels will pop-up after the GRV process.

Allow direct grv's

Sort printouts by description

This enables printouts to be sorted by description.

Auto populate order qty as received qty

Defaults received quantity to the order quantity value.

Auto populate order qty as invoiced qty

Defaults the invoiced quantity to the ord4er quantity value.

Add tax to landed cost

Where the branch has multiple taxation criteria for the stock items the user can set-up an additional tax on the stock items that he receives.

Hide document info

Document information will not be displayed.

Order request:

Authorization is required

Any order being placed in this Branch is subject to authorization by an assigned Manager or Supervisor having a higher level of authorization than the user that is placing the order. The authorization level required depends on the authorization level of the particular stock item that is being ordered.

Products:

Products must be linked to a department

A newly generated stock item may not be saved unless it is linked to a department. A Department link may also not be broken and saved.

Link to lowest department level

Some Products may be linked to either a Major or Minor Department group, but the rule is that all Products are linked to the lowest department level within a Major Group. Levels are: Major department, sub-department and minor department.

Non-stock products must be linked to a department

A newly generated stock item may not be saved unless it is linked to a department. A Department link may also not be broken and saved.

Non-stock products can only be linked to lowest department level

Some Products may be linked to either a Major or Minor Department group, but the rule is that all Products are linked to the lowest department level within a Major Group for reporting purposes.

Sales products must be linked to a department

A newly generated stock item may not be saved unless it is linked to a department. A Department link may also not be broken and saved.

Sales items linked to lowest department level

Some Sales Items may be linked to the lowest department level, but the rule is that all sales items are linked to a sales department only.

Prompt for barcode on new codes

This flag setting will be used in conjunction with all bar-codes and labels that will be generated when new stock items are created.

Purchase order:

Authorization is required

Authorization levels can be set for a purchase order thus requiring authorization from a manger or supervisor.

Enable pack sizes

This is a global setting for the branch to use Pack Sizes when placing an order with the supplier or ordering using individual items.

Email order to supplier

Orders will be emailed to the supplier.

Auto check email

Emails will be checked automatically.

Append to audit trail

Stock request:

Authorization is required

Authorization levels can be set for a purchase order thus requiring authorization from a manger or supervisor.

Prompt for delivery date changes

With this flag setting, every time that a purchase is done each new line will be prompted for a new delivery date.

Auto check email

Emails will be checked automatically.

Stock take:

Enable pack sizes

This is a global setting for the Branch to use pack sizes when counting stock takes

Finalize transfers before stock take

This flag setting will be used to enforce transfer capturing. I.e. The accepting of all incoming transfers before the user will be able to finalize his stock take.

Consumption values for sales journal

Prompt for default roll

During the stock roll Procure.net will prompt for a default roll.

Transfer:

Allow zero priced transfers

The Allow Zero Priced transfers for the branch allows the branch to transfer any stock item between cost centres even though they do not have any Average, Quoted or Landed cost prices. Note: By using this flag the average price calculation in the receiving branch will be affected by having a zero price stock item landing it it's cost centre. Careful consideration should be applied in selecting this option.

Use claim transfer

When this flag is selected then all transfers that are sent to this branch can be altered and a claim can be raised at the point where the cost centre has been set to Do Not Auto Accept Incoming Transfers. When the flag has been de-selected then the incoming transfer quantity cannot be altered and the user has to accept all stock items that have been transferred to this cost centre and then the claim has to be raised at a later stage.